In The Event of Severe Weather:
In general, there are two (2) types of unusual weather conditions which may occur and for which extraordinary precaution should be taken:
SEVERE THUNDERSTORM – WATCH or WARNING: Local weather service will issue advisories predicting areas of probable severe thunderstorm activity, and the estimated duration of such activity. We strongly recommend purchasing a weather radio for your office.
If a tornado or other severe weather condition presents a threat to the occupants of the building, and there is not enough time to evacuate, follow the procedure below:
TORNADO WARNING - By definition, a tornado warning is an alert by the National Weather Service confirming a tornado sighting and location. The weather service will announce the approximate time, detection, and direction of movement. Winds will be 75 mph or greater. We strongly recommend purchasing a weather radio for your office.
- The Emergency Coordinator should move employees to areas of the building that are far AWAY from windows and other exposed areas, and into more protected areas of the building (inner offices, corridors, closets, restrooms). DO NOT stand under light fixtures or other objects that may fall.
- Close all blinds to exterior windows, as well as all of the exterior office doors, creating a barrier from the outside windows.
- If there isn’t any time to get into a suggested area, as stated above, in the case of a tornado, get under a desk or another object that will provide protection from flying glass and/or debris.
- Remain in place, if possible, until it has been determined that the severe weather has completely left the area.
- Emergency Coordinators should check their areas for injured employees, fires, or other damage caused by the storm.
- If fire or damage has caused unsafe conditions in the building, the Emergency Coordinator should proceed with an evacuation in order to ensure the safety of the occupants in their area.
If severe weather presents a threat to the occupants of the building, and there is time to evacuate and prepare your area, follow these procedures:
- As soon as possible, the Emergency Coordinator should notify Building Management of any damage, and ascertain recommended procedures to follow.
- Valuable equipment and documents should be moved from outer offices to interior rooms. Materials and equipment should also be covered and stored in plastic to reduce any effects of water damage.
- All loose paper, documents, and other items should be filed and stored away from windows to reduce flying debris in case windows break out.
- Close all window blinds on the exterior windows, as well as all doors between outer offices and inner spaces, creating as much of a barrier from the outside window as possible.
- All computers, telecommunications equipment, office equipment, and appliances should be turned off and unplugged in order to protect them from possible power surges.
- Critical data and equipment should be prepared for easy removal should an evacuation order be given.
Severe Weather Evacuation Procedures:
- Under most circumstances, you will have plenty of time to evacuate, and will be able to exit the building as you would on a typical work day. In the unlikely event of an emergency evacuation or power outage, it will be necessary to exit the building via the stairwells.
- Emergency Coordinators and Special Assistants should be made available to assist the disabled.
- Secure or remove any valuables, turn off the lights in your office or area, and lock the entrance doors to your suite.
- Go to your designated emergency evacuation shelter/location. DO NOT attempt to return to your office until notified by the appropriate local government agency or by Building Management.
The BEST preparation you can make is to familiarize yourself with these procedures now, and notify Building Management of any questions you may have.
What to Do After the Storm:
After the storm, Building Management will assess the damages. Building Management will be in contact with the Emergency Contact person from each Tenant suite. It is very important that Building Management is kept informed of the Emergency Contact person’s cell phone number.
If the building is accessible, Building Management will notify the Emergency Contact. If there is major damage, entry to the building may be restricted. If that is the case, Building Management will escort small groups of people to each space so that employees can gather items needed.